Planning and Coordination
1. Event Objective
     ○ Define the purpose and goals of the event.
2. Budget Planning
     ○ Detail the budget for all aspects, including venue, catering, entertainment, transportation, etc.
3. Event Date and Time
     ○ Confirm the date and time of the event with the resort

Venue Preparation
1. Venue Confirmation
     ○ Finalize booking details and agreements with the resort.
2. Layout and Seating Arrangements
     ○ Plan the event layout, including seating, stage setup, and activity areas.
3. Decorations
     ○ Choose and arrange decorations in line with the event theme.
4. Equipment and Rentals
     ○ Arrange for additional equipment like AV, lighting, and furniture.
     ○ Projector Use: If you would like to use the resort’s projector (available for a fee of ₱1,500 for 5 hours), please bring your own operator. If you need our assistance in providing an operator, kindly let us know at least one week in advance. The operator service is charged at a rate of ₱100 per hour.
     ○ Music and Sound System: We recommend that you bring your own music and test the sound system a few hours before your event starts. This will help ensure everything is functioning properly and allow time for any necessary adjustments.
     ○ Laptop Needs: If you need a laptop for your event, please bring your own, as we do not provide laptops. Check the compatibility of your cords and sound system a few hours before your event starts.

Catering and Menu Planning
1. Menu Selection
     ○ Choose and confirm the menu with the resort.
2. Dietary Restrictions
     ○ Gather and inform the catering team of any dietary needs.
3. Beverage Arrangements
     ○ Select beverages and arrange bartending if needed.

Invitations and Communication
1. Guest List
     ○ Compile a comprehensive guest list.
     ○ Guest List and Access: Provide the front desk with a list of guest names. Alternatively, use invitations as proof of entrance. Wristbands may be requested from the resort for ₱5 each to facilitate entry.

Invitations and Communication
2. Invitations
     ○ Design and send out invitations (digital or physical).
3. RSVP Management
     ○ Track RSVPs and communicate any important details to guests.
 
Logistics and Transportation
1. Transportation
     ○ Arrange transportation for guests to and from the resort if necessary.
2. Parking Arrangements
     ○ Ensure there are adequate parking facilities or valet services.

Entertainment and Activities
1. Entertainment Booking
     ○ Arrange for entertainment such as bands, DJs, or speakers.
2. Activity Planning
     ○ Organize any additional activities or games to keep guests engaged.

Staffing and Support
1. Event Staff
     ○ Hire or coordinate with the resort for staff needs.
2. Coordination with Resort Staff
     ○ Keep open communication with resort staff for smooth event execution.

Health and Safety
1. Health Protocols
     ○ Implement necessary health and safety measures.
2. Emergency Plan
     ○ Prepare for unforeseen circumstances.
Final Preparations
1. Event Schedule
     ○ Create a detailed schedule for the event day.
2. Rehearsal
     ○ Conduct a rehearsal if needed.
3. Final Walkthrough
     ○ Do a final check with resort management.

Day of the Event
1. Setup
     ○ Arrive early to oversee venue setup.
2. Coordination
     ○ Communicate with teams to manage any last-minute issues.
3. Guest Reception
     ○ Greet and direct guests upon arrival.